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Enquiries concerning reproduction outside the scope o f the above should be sent to the ELT Rights Department, Oxford University Press, at the address above You m ust not circulate this book in any other bin ding or cover and you m ust im pose this same condition on any acquirer A n y w ebsites referred to in this publication are in the public domain and th eir addresses are provided by Oxford University Press for inform ation only. Interactive exercises to practise useful phrases, vocabulary, and communication through your computer.
Listening extracts. These are in enhanced audio format that can be played on a conventional CD-player or through the audio player on your computer.
Tips on presenting to an your presentation English-speaking audience Talking about difficult issues Referring to other points Adding ideas 1 23 M y next slide Presentation tools Introducing visuals s h o w s Using approximate numbers Saying numbers Creating effective visuals The rule of six Presenting visuals effectively Emphasizing important points Making contrasts and describing results N 32 As you can Types of visuals Talking about visuals see from this Describing graphs and charts Talking about trends verb tenses, g r a p h Interpreting visuals adjectives and adverbs Tips for describing trends 42 To sum up Concluding a presentation Summarizing the main points M Strategies for a good conclusion Making recommendations Phrases for effective conclusions Using your voice effectively stressing words, making pauses 1 50 Any questions?
It is also becoming increasingly common to have to give presentations in English. Giving a presentation in a foreign language is a real challenge, even for those who have a good knowledge of the language. With English for Presentations you can learn the vocabulary and expressions that you need when giving a presentation.
There are also several useful tips that will help you to present in English more effectively. English for Presentations consists of six units, and covers all the stages of presentations and several related topics.
Every unit begins with a Starter, which consists of short exercises, questionnaires, or quizzes. This is followed by excerpts from presentations with listening activities, gap-fills, and a variety of exercises which will enable you to learn and practise specific expressions and structures.
At the end of each unit is a Checklist which summarizes the most important aspects of the unit. This is followed by an Output text that relates to the topic of the unit and will lead to discussions. English for Presentations also covers presenting techniques; the composition, structure, and how to deliver of a presentation. It also addresses other issues like body language, visuals, and interaction with the audience.
When you have worked through all the units you can Test yourself, with a fun crossword. At the back of English for Presentations you will find the practical Presentation trainer. The Presentation trainer enables you to prepare thoroughly, to structure the presentation well, and finally to evaluate it.
If you follow the Presentation trainer each time that you need to give a presentation then you can go through all the relevant stages and questions systematically and you will be well prepared for your presentation.
There is an Answer key at the back of the book, where you can check your answers. There is also an A-Z word list, the Transcripts of the listening extracts, and a Useful phrases and vocabulary section, which you can use at work when you want to look up expressions to use in presentations quickly.
These can be played through the audio player on your computer, or through a conventional CD-player. The Interactive exercises let you review your learning by doing exercises on your computer; this will be particularly valuable if you are using the book for self-study. Ask the questions below and make a note of the answers. Then tell the group what you found out and discuss. Colleagues, customers, other firms, etc. Was it a success? If yes, why? If not, why not?
Explain your answer. What made it good or bad? Which presentations are formal and which less formal? Presentation 1 i , let me thank you all for being here today. My name is What I want to do today is I know you are all very busy As you know, Pm OK, shall we get started?
Its good to see you all here. Hi, everyone. Today Pm going to talk about More formal Less formal Good afternoon, ladies and gentlemen. Use phrases from the box and follow the WISE flow chart. As you can see on the screen, our topic today is The subject of my presentation is Pm Dave Elwood from Pm head of logistics here at Air Spares. Pm here in my function as the Head of Controlling. By the end of this talk you will be familiar with Main part 3 Tell them what you said!
I'll begin by explaining the function. This morning I'd like to bring you up to date on I'll start off by reviewing our progress. After that, I'll move on to my next point. During the next hour we'll be looking at the This afternoon I'm going to be reporting on the advantages of this system. Here are some useful phrases to talk about the structure.
I've divided my presentation into three main parts: x, y, and z. In my presentation I'll focus on three major issues. First ofall , I'll be looking a t First of. Put the sentences in the right order.
Then listen and check. The information I give you today should help you with planning your next steps. Let me just write that down for you. Pm the project manager in charge of the Bak Tower building project in Dubai. IJ f First of all, let me thank you for coming here today. LJ h My talk should take about 30 minutes. Please feel free to interrupt me at any time with questions.
I I j Oh, and don't worry about taking notes. Pll be handing out copies of the PowerPoint slides. Now put these points in the order in which Gordon mentions them.
I'll begin by showing you Timing My presentation will take about 20 minutes. It should take about 30 minutes to cover these issues. Please take one, and pass them on. Don't worry about taking notes. Pve put all the important statistics on a handout for you. Pll be handing out copies of the PowerPoint slides at the end of my talk. Pll email the PowerPoint presentation to you. Questions There will be time for questions after my presentation. If you have any questions, feel free to interrupt me at any time.
Feel free to ask questions at any time during my talk. Which one starts with: a a rhetorical question? Here are a few techniques you can use to start your talk. Ask a rhetorical question Tell them a story or anecdote Is market research important for brand I remember when I attended a meeting in Paris..
At a conference in Madrid, I was once asked the Do we really need quality assurance? Start with an interesting fact Give them a problem to think about According to an article I read recently, central banks Suppose you wanted to set up a new call centre.
How would you go about it? What would be your first step? Who would you tell first? I tend to agree with that! What presentation topics could you use each of the openings above for? Choose one of the openings and use it to practise the introduction of a talk.
Use the checklist for introductions below if you need help. M iller, V i r prom productm anager, 20m inutes otionalvideo FIT-H ealthcare, r r r Good morning, relevantfarsales threeparts ladies and gentlemen. Think of a talk you have given or would like to give and use the checklist to prepare your introduction. Try to use phrases from this unit. Dealing with nervousness The American author Mark Twain once put it like this:'There are two types of people: those that are nervous and those that are liars.
Let's first look at ways to deal with and reduce nervousness. Nothing will relax you more than knowing exactly what you want to say and having practised saying it.
Make sure you practise your talk until you feel at home with it - then you can concentrate on other things. Doing stretching or breathing exercises before your talk can help you to reduce nervousness. One example: before your presentation, sit comfortably with your back straight. Breathe in slowly, hold your breath for about five seconds, then slowly exhale. You can relax your facial muscles by opening your eyes and mouth wide, then closing them tightly. Make yourself familiar with the place where you will be speaking.
Arrive early, walk around the room, and make sure everything you need for your talk is there. If possible, greet your audience as they arrive and chat with them. It will be easier to speak to people who are not complete strangers. Try to focus on the message and your audience - not on your own fears. Imagine yourself speaking to your audience in a loud and clear voice.
Then visualize the audience applauding loudly at the end of your talk as you smile. Use the steps above to reduce nervousness, but also remember that being nervous isn't all bad. Many experienced presenters say that you can also use your nervousness to give you that extra energy that you need to give a good performance.
How do you deal with nervousness before or during a presentation? How do you prepare your presentations? Do this quiz about body language. Sometimes more than one answer is possible. How should you express 4 What should you do when you feel enthusiasm? Discuss your answers with a partner. How much do you think personality and culture influence your body language during a presentation? Write the number of the presentation next to the topic.
Complete the sentences. Put in prepositions and other words where necessary. Listen to the talk and put 14 the points below in the order she mentions them. Any questions? Our main activities are to collect, analyse, and communicate traffic information. After collecting traffic data from a number of different sources, we analyse them and then we inform the media, the police, or other authorities, and - last but not least - the motorists. How does the TSC collect data? Traffic-monitoring equipment has been installed across the main traffic routes, which helps us gather real-time information on traffic speed and traffic flow.
Additionally, we use variable traffic sensors and cameras. We also work together with other partners and authorities, for example the police, traffic officers, and the media.
Let me show you a few examples of how this works. How do we communicate information to motorists? We do this in a number of ways: by using electronic road signs, the Internet and radio, and state-of- the-art telephone technology.
The TSC wants to make the lives of motorists easier. So, in what ways does the motorist benefit? W ell, Second, through better advice about alternative routes. Third, through safer roads and less driver stress. Complete this box of useful phrases with highlighted phrases from the presentation in exercise 4. Add missing words As you all know, As Pve already explained, As I mentioned before, we have no budget for new software this year.
Listen to this excerpt from her informal presentation and say whether the following sentences are true or false. Correct the false sentences. We will have to deal with the problem of increasing prices. How shall we cope with unfair business practices? We will have to take care of this problem now. There are a few problems regarding the quality. According to the survey, our customers are unhappy with this product. As well as that, we can offer excellent conditions.
Apart from being too expensive, this model is also too big. To increase sales we need a new strategy plus more people. Prepare the main part of a presentation using phrases from this unit.
Use the checklist to help. Read this text from the newsletter of an Infomedia subsidiary in Asia and discuss the questions which follow. This also means that the need for English in meetings and presentations has increased. Repeating new information Always repeat new details. This helps your Clear and simple structure audience to remember them and ensures Remember that your audience will benefit optimal flow of information.
Some experts say this is the most important Interaction with the audience part of your presentation. In the first few American audiences expect direct interaction. Let the audience know at all times what you To achieve this goal American presenters want to do and how you want to do it.
This often use their personalities more and tend to method is common in the American business be more enthusiastic than people from many world - so use it! Can you add any other tips? Have you ever presented to an American audience?
How different are American audiences from those in your own country? Which do you find the most effective? Presentation 2 4 OK. On the you will see an of the Matterhorn X Try to say numbers slowly and clearly, and point at them while speaking.
Write the numbers out in full. Then listen to check 19 your answers. Complete the slides and find headlines. So, just how good are the results?
Why do 1say that? It would be completely wrong to change our Using what strategy at this point. What is really important is how much we are We compared the two offers and found the first prepared to invest.
What we should do is talk about intercultural 1think this fact is extremely important. Put them into the correct category. Put the words in the right order to make sentences with expressions from this unit. Find an effective headline for each bullet chart and present them to a partner. Which opinion s do you agree with?
Slide overload is bad because people will then spend time reading the slide rather than listening to the presenter. I normally use bullet points to structure information - I never write complete sentences. Headlines are important too. Keith Sallis, Real Estate M anager In my opinion the presenter is the focus of the presentation - not the visuals.
The key purpose for using a visual aid is to help the audience understand the topic better. A process-flowchart slide, for example, helps people understand visually what you are describing verbally. Susan Liu, Export M anager Above all, a slide or an overhead must be readable. Using many different colours can be confusing though. The speaker must make eye- contact and not watch the monitor or screen while he or she is talking. Overuse is overkill here. What tips can you think of for using visuals effectively?
Match the numbers to the descriptions. UNIT 4 As y o u can see fro m th is graph However, sometimes it is necessary to explain a more complicated visual and it is always necessary to point out the most important information.
First, let me quickly explain the graph. The key in the bottom left-hand corner shows you Look at how he describes this pie chart and complete the gaps with words from the box. It includes dental services and home health care. This was mainly because of the increase in medical technology costs. Listen and complete the graphs. Put them in the correct category: upward, downward or other form of movement. In April the rate of unemployment rose to 5 million. Between May and July our export business almost doubled.
We use the present perfect to talk about a movement or trend which started in the past but is not yet finished. The number of German investors has declined since It is still declining The US economy has grown rapidly over the past four months.
It is still growing Note the difference between rise and raise. The oil industry raised prices last year. The number of tourists has risen to 2. The European Central Bank has raised interest rates. UNIT 4 As yo u can see fro m th is graph If not, correct the sentence. Put them in the correct order.
Then listen to check. I I d This drastic decline has a simple cause. We lost a large part of our audience to live transmissions of two major sporting events: Wimbledon and the Confederations Cup.
Sales increased slightly in summer. In August, we notice a moderate fall- Over the past two years the number has dropped significantly. This was followed by a gradual decline. Last month the rates rose sharply.
The symbols indicates what kind of movement is described. There has been a slight increase in turnover since May. Use words from each column to make sentences. Which sentences above explain: cause? Either describe one of the graphs in this unit or describe a graph or chart of your own. Try to use words and phrases from this unit to present the visual. What advice would you give someone who has to describe trends on graphs and charts? The audience overdo it! Remember: less is wants to know why there are ups developments is our often more!
Here consequences they have. Say something which makes Use the TTT method when you should follow them interested in what they will presenting graphics: touch or see. Use interesting and varied "9 language to describe trends. You If the movement you want to describe is very complex, need alternative expressions to simplify it.
Divide the graph into describe similar developments. Which are new? Which of the tips do you think are the most useful? How often do you have to describe charts or graphs in English?
Which types of visuals do you use most frequently in your presentations? To sum up Look at these final statements from different conclusions. Which ones do you find most effective? M h To conclude, I want to come back to that story I told you at the start of my presentation and say one word: apple pie!
What do the presenters try to achieve with the different endings? UNIT 5 To sum u p Unscramble the sentences to make typical sentences from a conclusion. Use the notes on the next page and follow the flow chart to practise the end of two talks. Signal the Summarize Highlight Make your. Write the number of the presentation in the box. Then listen again and complete the gaps. Set up an appointment with our project manager and our SAP consultant and we can work out the Best Practice solutions that suit your business.
Remember what 1said at the beginning of my talk today? Let me just go back to the story 1told you earlier. Quoting a well-known person As Calling the audience to action To quote a well-known businessman, To put it in the words o f I wanted to tell you about new technologies. Let me run They show that we are on the right You can use your voice and the way you stress words or make pauses in sentences to make your presentation more interesting and easier for the audience to follow.
Stressing words By emphasizing particular words or parts of words you create certain effects. Notice how you can change the meaning of a sentence by putting the stress on a different word.
Group words into phrases according to their meaning and make pauses between the phrases. In my opinion we should go into other markets. On the other hand, the figures prove that we are on the right track.
There might be others 12 This is not the only option. But not brilliant 14 Sales this month have been quite good. We are pleased 15 Where do we go from here? Normal question Now work with a partner and practise reading out the sentence pairs with the correct stress. Can she or he hear the difference in meaning? Finally, let me come back to the key points of my talk. This is in line with the targets we set out in when we decided we wanted to continue to rely on overseas markets, especially China, to keep growing.
Now what are our targets for the next few months? The first major step will be the introduction of our PayPal payment service in China. Follow the checklist to practise making conclusions. Try to use words and phrases from the unit. SB Make a good last impression! I personally think the end of your talk is even more important than the beginning because people tend to remember most the last thing that they are told. Make them listen! When you move from the main part to the conclusion, use a sentence that signals to the audience that now they really have to sit up and listen!
Make a lasting impression! Elroy of your talk in your listeners' minds. Don't miss this opportunity! Here are some of my strategies for effective conclusions: Summarize the main points This the most widely used method but borrrrrring!! However, sometimes you will find it's the best strategy. Just sum up the main points you have covered in the middle section. Quote a famous person Quote something from a famous person that fits the content of your talk and use it as a final statement. You can find lots of quotations on the Internet.
If you can't find one, make it up. As long as it fits, no one will ever know. Ask a provocative question or make a surprising statement Ask a question which surprises, shocks, or provokes your audience - anything to make them think and to make a lasting impression. Or you can just say something unusual, unexpected, or even shocking to help support your key points. If, for example, you start telling a joke or funny story in the introduction, stop at an exciting moment and move on to the main part.
Thank the audience Fugeddabowdit! After a good presentation, it is the audience who should be thanking you! Which are not useful at all? As a result, companies wanting to reach world markets are 25 A They may also have to change their way of doing now beginning to realise they will have to translate their business to suit certain customers.
However, creating a B The reason for this is that, quite simply, the quality is multilingual website is not an easy task. C One reason for this is that both Europe and Asia have become growth areas for the Web. D But one thing which is certain is that a growth in the use of the Internet is guaranteed. G Most companies cannot afford to translate their sites E They are more likely to have the flexibility to be able into English.
H Companies wishing to translate their sites for F What is more, the number of proficient speakers of different markets face both technical and linguistic the language is only slightly higher. Make sentences using them. A B mother use cultural tongue credit card diversity access markets professional the Internet world details My mother tongue is Polish.
Choose the correct meaning of each phrase. There are also likely to be customers 3 … a huge challenge line 33 with questions or problems that they will need to discuss in a having to translate sites into different languages their own language. Another thing companies will need to b having to improve the quality of existing systems do is adapt their advertising materials so as not to offend 4 … translating websites is only the first step line 35 different cultures. There b websites need to be translated first are also all sorts of legal issues to take into consideration.
In the first a companies will need to change the products place it is impossible to say exactly how many texts there they sell are on the Web as the number is changing all the time. Meanwhile, more and more material in 6 … could well limit larger companies … line 55 different languages is being added to the Web at an ever- a larger companies will be limited by smaller increasing pace.
Then, in pairs, discuss any other reasons you can think of for developing multilingual websites. In pairs, discuss the following questions.
Look at the pictures. Which verbs in the list collocate with each means of communication? What do you normally use these different means b. Use the phrases in the box to say what the of communication to do?
Discuss with a partner. A: I normally write a letter or an email to apply for a job. B: Me too, but people can also send an application by fax. Judging from their happy faces, the people might be c. What other means of communication can you clapping their hands because they are enjoying a think of?
Give reasons. I think sending a fax is efficient because you can send a copy of 3 a. Fill in: first, accent, native, body, language , tongue, speech, talk.
Jack speaks four languages, but his Match the pictures to the verbs. Use four of the phrases E F from above to tell your partner about yourself. My mother tongue is Portuguese. Match the gestures to the phrases a-f. Do they mean the same in your 3 1 a 2 country? Which person is calm? Why are the people feeling like this? Fill in the gaps with the correct prepositions. Which sentence matches the picture? Now make a chain story using items from Ex. I want your honest opinion.
His secretary told little out of touch with recent methodology. I had been I had given up, when my mobile phone 5 Please It was him! Listening How does the man being interviewed feel? A angry 1 a. Before you listen, read questions and B embarrassed underline the key words in each.
Then think C uninterested about: 6 You are listening to a news programme. How does best answer A, B or C. What key phrases the man feel about what the woman is showing helped you answer each question?
A He is convinced he needs it. They contain valuable information about the of people. In what situations? Listen again and complete the answers. What service is she is missing. For which item s is the missing talking about? For which is it a colour? What do you have to do? Now listen to the recording. What complete the sentences with one to three words. A collect the car from a garage c. The money BT makes from public telephones has decreased 1. After the invention of the telephone, it took only 2 for the first phone box to appear.
The first public phones were installed in 3. The phone box was initially referred to as a Student B "public 4. Student B Not only did telephone kiosks not disappear during the c. Look at the two pictures below of people late 80s, but their number was 8. Compare the two BT has already installed photographs, saying which of the two kinds of happiness is more important to you. Collectors can buy a traditional British phone box for Which of the two kinds of happiness is more important to you?
British phone boxes are considered a symbol of British culture. What everyday objects are considered a symbol of the culture of your country? Student A d. What other situations make you feel this way? Assess your classmates in terms of: 3 a. A: Enjoy your holiday. B: Thanks, I will. Look at the poster below. What does it advertise? Read the title and the introduction to the text.
What do you key words. Find the think a sign language theatre interpreter does? Keep in mind that to ask about a theatre interpreter. Read the the information may be rephrased. For questions , choose the most appropriate answer A, B, C or D.
This is all changing, thanks to Sign Language theatre interpreters. The D the hearing audience. This is the thinking behind the Americans with Disabilities Act, which requires that theatres workload is immense. Consider that each actor in the play has about four weeks to rehearse his or her lines; we have to learn the 5 become accessible to deaf people.
The most important Interpreted theatre usually technical aspect of theatre takes place at two or three interpretation for the deaf is the performances in a theatre season.
He says, "for about a month we work move freely within the acting space, shadowing 25 with the support of a Sign Language consultant to the movement of the actors for whom they are 50 interpreting. A learn the lines of all the actors. B theatres wanted to become more accessible. B interpret in front of a consultant. C a new law made their presence compulsory. C go to many of the rehearsals.
D producers wanted a way to attract audiences. D work in all parts of the production. A It combines elements from the two other styles. B It is mostly used in light-hearted plays.
C It allows the interpreters to mix with the actors. The location of the interpreter is D the placement of the actors generally in one of three places: stage right or stage left, or on the floor of the house.
Here, interpreters are placed B They think interpreters are expensive. Usually, they C They see interpreters as a necessary evil. Zone A To inspire interest in the topic. C To show the variety in modern theatre. The advantage of this is clear: the interpreter is in such 75 close proximity to the actor that the deaf patron 4 Look at the following phrases from the text and need not make a decision about whom to watch — explain the underlined parts in your own words.
In the best of cases, the deaf patron mentally blends the Interpreted theatre, therefore, is an art in itself. What do you think the reporter asked nowadays think of interpreters for the deaf as a him? What questions would you have asked him? In what other situations are interpreters for the deaf used? Discuss in pairs. Use too or enough. Match the partitives on the left with the in Earth was Put the determiners in the box under the appropriate heading. Rewrite each sentence using a different determiner without changing the meaning of forming abstract nouns the original sentence.
Every message has to be recorded. Use between two and five words. Think of the structure return later. Use between two to five words in each gap. Can you remember where you 0 were when the first text message want I don't You can't? I'm not surprised.
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